For tuition centres
Every branch and every member of staff, in one account
Branches
Each site's details
Name, address, phone, email and opening times for each day of the week. Families see them on the branch's enquiry form.
A branch switcher
Pick a branch at the top of the page and every list and count shows that branch only: classes, children, registers, waiting list, invoices and messages.
Classes and children per branch
Classes and children belong to a branch, so each site's numbers stay separate. Open a branch to see its classes and children.
Kept per branch
Each site runs on its own, and you see them all
Waiting list
An enquiry link for each branch to put on your website, and a waiting list with trial lessons for each site.
Invoices
Issued, paid and outstanding for each branch, by month, term or all time, and invoicing a whole class or branch at once.
Messages
Parent messages for the branch you're in, with the staff member's name and branch on each message they send. Message a whole class or branch at once.
Centre overview
Children per branch, joiners and leavers, attendance, homework handed in, and who's falling behind, with branches side by side.
Staff sign-ins
Managers, tutors and assistants
| Task | Manager | Tutor | Assistant |
|---|---|---|---|
| Take registers | |||
| Mark work (marking queue, photo marking, score grid) | |||
| Set homework, tests and worksheets | |||
| Keep the worksheet library and answer keys | |||
| Set children's levels, and write lesson and progress notes | |||
| Message parents | |||
| Add and edit classes and children | |||
| Import children and parents | |||
| Waiting list and trial lessons | |||
| Invoices |
Only the owner
Billing, your public profile and account settings, adding branches and managing staff. No member of staff sees billing.
Limited to their branches
Staff only see the branches you give them, and tutors only the classes you give them.
Who did what
Registers record who marked them, and messages to parents show the staff member's name and branch.
Getting started
Bring your children and parents across in one go
What happens on import
- Each child gets a profile in their family's account, with no login of their own needed, linked to your branch and class.
- You can take registers, set work and record scores for them straight away.
- Parent invitations go out when you choose: straight away, or later once you've checked everything.
- Parents must accept the invitation. If they decline, their children come off your classes and branches.
- The owner and managers can import.
Questions
Questions about branches and staff
Do staff share my password?
No. You invite each member of staff by email, and they sign in with their own email and password. You can change their role, branches and classes, re-send or cancel an invitation, or remove them at any time.
What can't staff see?
Staff never see billing, your public profile or account settings, and they can't add branches or manage other staff: those stay with the owner. Each person only sees the branches you give them, and tutors only their own classes.
Can a tutor work at more than one branch?
Yes. When you invite or edit a member of staff, pick every branch they work at. The branch switcher then lets them move between those branches.
How do we bring our existing children across?
Import them from a spreadsheet: upload a CSV or paste rows with each child's details, branch and class, and their parent's details. Children get a profile without needing a login of their own. Parent invitations are sent when you choose, and parents must accept them.
Who can see the centre's numbers?
You and your managers see the whole centre overview for your branches. Tutors see attendance, homework and who's falling behind for their classes, but not the centre's numbers. Assistants see attendance only.
More about running a centre on Academy11+
Set up your branches and team
No payment is taken when you register. Once we approve your centre, we'll set up your subscription with you.